June 22nd SCA Board Meeting AGENDA: (See New Business)

[Rana Goodman]

MEETING OF THE BOARD OF DIRECTORS

June 22, 2017 – 1:30 PM    Delaware Room, Anthem Center

 AGENDA

1. CALL TO ORDER Arthur Lindberg
2. PLEDGE OF ALLEGIANCE Arthur Lindberg
3. QUORUM Arthur Lindberg

 

Board of Directors:

Rex Weddle President,  Arthur Lindberg Vice President, Aletta Waterhouse Secretary

Forrest Quinn Treasurer,  Bob Burch Director, Tom Nissen Director,  Nona Tobin Director

Management:

Sandy Seddon General Manager,  Jim Orlick Chief Financial Officer,  Lori Martin Community Association CAM

Anneliese Gamboa Executive Coordinator

4. APPROVAL OF AGENDA Aletta Waterhouse
5. June 22, 2017 board meeting
6. APPROVAL OF MINUTES Aletta Waterhouse
7. May 25, 2017 Board Meeting

 

6. MEMBER COMMENT PERIOD

SCA Members are now welcome to speak on any agenda item. If you choose, you may reserve your comments until that item is reached on the agenda and the President or acting Meeting Chair asks for comments from the floor.

Cards are available before and during the meeting to assure your recognition on the item you wish to address. These cards need to be completed and given to the Executive Coordinator in advance. In order for everyone who wishes to speak to have an opportunity to do so, comments will be limited to two minutes.

When recognized by the president, approach the microphone and state your full name and your SCA address. Be brief and concise. Comments are to be directed to the entire Board. The president may interrupt or terminate a member’s statement if it is personal, abusive, obscene, irrelevant or exceeds the time limit.

 

7. PRESIDENT’S REPORT Arthur Lindberg
8. GENERAL MANAGER’S REPORT Sandy Seddon

 Fitness,   Activities,   Facilities,   CMC Projects

9. FINANCIAL REPORTS (Action May Be Taken) Jim Orlick
10. Unaudited Financial Report
11. Investment Report
12. Collections Report
13. Review of Write‐Offs of Bad Debt
14. BOARD OF DIRECTORS COMMENT PERIOD
15. CONSENT CALENDAR (Action May Be Taken)

The Board of Directors may take action on all consent calendar items with one motion, accepting the

recommendations as stated on the agenda item. The consent calendar may include Committee reports, Service Group reports and/or Ad‐Hoc Work/Advisory Group reports that may not contain Board action items.

1. Accept the monthly committee reports:
2. Architectural Review
3. Audit
4. Community Lifestyle
5. Covenants
6. Election
7. Facilities and Landscape
8. Finance
9. Community Patrol
10. Community Neighborhood Watch Program
11. Community Service Group
12. Emergency Preparedness Service Group
13. Guest Policy Task Force
14. Sun City Anthem Television
15. Pinnacle/Villa Advisory Group
16. Volunteer Coordinator
17. Website Development and Launch Work Group

 

12. COMMITTEE AND SERVICE GROUP ACTION ITEMS (Action May Be Taken)
13. Election Committee – Approval of change to the Board Policy Manual (item 7.11.2)
14. too allow the Election Committee to bring on new members as needed throughout

the year.

1. Finance Committee – Approval of Robert Haughty and Michael Quinn as new

members of the Finance Committee for a two‐year term beginning July 1, 2017 and

ending June 30, 2019.

 

13. BOARD ACTION ITEMS (Action May Be Taken)

BAI #06‐22‐2017‐01 Approve the replacement of (1) non‐illuminated ” Sun City

Anthem ” sign, including letters with Sun logo and 23 light

fixtures from Nevada Sign Inc. and Swift Electrical in the amount

of $14,404.50 to be paid from Reserves.

14. OLD BUSINESS

 None

 

15. NEW BUSINESS (Action May Be Taken)
16. TULIP Insurance
17. Motion to suspend the current requirements for vendor insurance, licensing, and

security.

1. “No insurance, security, or business license requirements are to be

implemented that hurt SCA’s ability to achieve the expected result of the

organization as defined in BPM 2A (a variety of entertainment options) unless

the actual claims history at SCA specifically involving vendors is documented

to be significant enough to warrant the new requirement and there is no

feasible, less burdensome alternative that would resolve the issue while

better promoting a sense of well‐being and community among the

membership.”

 

1. Motion to direct GM to develop a protocol allowing emails or other written materials

be included in the minutes of the Executive Board without the individual being

present at the Board meeting.

 

1. Approve a motion reaffirming the SCA Board’s commitment that all

communication channels between the Members and the SCA Board should be

enlarged beyond the minimum level required by law.

 

2. Approve a motion directing the General Manager to develop a protocol for

incorporating Member comments, whether written or oral, into the official

record such that they are easily accessible for the Board’s use to consider in

its current and future deliberations, and further, which avoid unnecessary

limitations to the SCA Board’s full access, either now or in the future, to the

diversity of perspectives in the community needed to fully inform their

deliberations or that place undue burdens on any Member’s right to be heard.

1. Motion for 2017 Board training and development.

 

1. Approve a motion to schedule a special Board meeting prior to November 30,

2017 for the Board training on NRS 116 and on the duties and responsibilities

of SCA Board members to be held at Sun City Anthem utilizing trainers offered

by free of charge by the Nevada Real Estate Division (NRED), open to

interested members, and with training materials published on our SCAHOA.

org website.

 

2. Approve a motion to schedule additional Board training prior to November

30, 2017 on the Policy Governance Method approved, as adapted for SCA, by

the 2014 SCA Board of Directors with funding provided from the 2017 SCA

training budget, supplemented with funds saved by accepting NRED’s free

seminars, and, if necessary, by a 2017 budget amendment.

 

1. Motion to reconsider the approved motion from the May 25, 2017 Board meeting

regarding the acceptance of the December 31, 2016 Audited Financial Statements

and Management letter.

 

1. Motion to meet the audit goal of enhancing in SCA’s financial reporting, SCA’s Board

of Directors votes to reject SCA’s 2016 Audited Financial Statements dated 4/25/17

until the Audit’s Financial Statements are presented in a manner similar to SCA’s

Summary Main Operating Fund, as shown in Exhibit #2 of Management’s monthly

Financial Report.

 

16. MEMBER COMMENT PERIOD

Members are encouraged to comment on any Association issue. Please state your name and limit your comments to two minutes.

In accordance with the Resolution Establishing Parliamentary Procedures adopted by this Board in April 2012,

“Attacks on the character, veracity, integrity or intelligence of other individuals will not be permitted.”

 

17. NEXT BOARD MEETING – July 27, 2017
18. ADJOURNMENT

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