April 23, 2017 at 12:13 am #3537Rana GoodmanKeymaster
THIS ITEM IS ON THE AGENDA OF THURSDAY, APRIL 27, 2017 SCA BOARD OF DIRECTORS MEETING, it looks like the community Life Style Committee wants all of our clubs to be run by lawyers and accountants if we are to fully understand this document. However, check out item #1, per the City of Henderson, if the clubs use a business that only works in Henderson a couple of times a year, THEY DO NOT NEED A HENDERSON BUSINESS LICENSE with the city. Anthem Today would like to know why SCA feels they require licensing that the city does not?
Summary of Proposed Amendments to the CCG&Rs for BOD Approval
Reorganized sections and re‐ordered sections to improve readability and logical order of topics, and removed unwarranted duplication. This total reorganization has meant that a red‐line version of the proposed changes is infeasible. Changes listed below are referenced to their location in the proposed revised document.
- Added club requirements regarding Paid Vendors – IRS W‐9s, Insurance, Henderson Business Licenses. See Section 4.11.C, Section 6.4, and Appendix O.
- Clarified that club annual reporting requirements for amounts paid to vendors apply to ANY amounts (Administration will determine whether total amounts paid to a vendor each year reach the $600 threshold to trigger at 1099 form which Administration will send out.) See Section 6.4.F and Appendix I.
- No cash payments to vendors – use club checks. See Section 6.4.G.
- Sales/ Use Tax reporting requirements – changed to monthly, to Administrative Office, with specificity about how the reporting requirements are to be handled by the club. See Section 1.A.11.
- Simplified all annual club reporting requirements – making all annual reports go to the Activities Department. See Section 4.7.
- Clarified carryover funds limitation and definition of “previous year” to be used as basis of calculation. See Section 6.1.A.12.
- Added into the body of the CCG&Rs relevant simplified language regarding grievances within clubs and revised grievance sections in Club Bylaws Appendix. See Chapter 7, and Appendix C.
- Added language about clubs being able to use tables in public areas of IC and AC for promotion of club events. See Section 5.3.E.
- Emphasized the importance of two signatures on club checks, compliance with bank instructions to maintain signature cards reflecting current authorized signatures, and monthly reconciliation of bank statements. See Section 6.1.A.3.
- Added language re Public Events, from BOD’s previously approved Public Event Approval and Advertising Policy. See Section 5.2.
- Clarified that club officers are elected by club members to specific club officer positions. See Section 4.1.A.
- Gives clubs the option of putting language in club bylaws requiring renewing club members to pay dues prior to February 28, CCG&Rs/Association deadline. See Section 3.1.B.
- Added language directing club officers to be transparent in operations and communications with club members, including publicizing board agendas, minutes, CCG&Rs, Club Bylaws, Club Policy and Procedures documents, etc. See Section 4.1.A and Section 4.9.A.
- Added language stating that a club should desist from asking other clubs to promote the business of a club or service group that does not fall within the business of the other clubs. See Section 4.9.C.
- Added language stating that club officers and members must not promote their individual nonclub business interests to club members. See Section 4.9.A.
- Requires clubs to request on an annual basis those special events which recur every year. See Section 5.1.C.
- Defines and explains “club assets” – from BPM. See Section 6.2. Emphasizes the privacy of members’ information, especially in clubs’ use of email addresses. See Section 4.9.B, and Section 4.9.D.
- Created a “Club Charter” form as the end of the process of successfully applying for a club charter (to be filed with the Activities Department, with a copy to the club and included at the beginning of club bylaws). See Section 2.3.F, and Appendix A‐
- Clarified language about expenditures above which membership approval is required. See Section 6.1.A.7.
- Clarified that charitable contributions collected voluntarily at club events – whether cash or personal (not club) checks – may be handed over directly to the charity. Alternatively, clubs may deposit the charitable donations in the club bank account and issue a club check to the charity. See Section 4.6.C and Section 4.6.D.
- Developed a new form recommended for clubs to use to keep track of disbursements. See Section 6.1.A.1 and Appendix J.
22;Worked with the Finance Committee and Financial Management to update the Annual Financial Statement Form. See Section 4.7.C, Section 6.1.A.5 and Appendix K.
- Clarifies that temporary changes to club officer configurations as specified in club bylaws must be approved by CLC. Permanent reconfigurations require amendment to club bylaws. See Section 4.1.F and Section 4.1.G.
- Added a section about the CLC and its authorization by the BOD and its responsibilities to the clubs. See Section CLC preceding Chapter One.
25 Made language about the frequency of CLC hosting meetings with club officers less specific than the current semi‐annual basis, to give CLC greater flexibility. See Section 4.1.H.
- Added the location of the CCG&Rs as well as other association documents on the Association website. See Section CLC preceding Chapter One.
- Reordered, updated, added and deleted some appendices no longer needed.
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